Greetings from LES APAC 2018!
Owing to queries received by us recently, we hereby would like to clarify the following.
There is no requirement of a clearance from The Ministry of Home Affairs/GoI. It is only needed in the cases as elaborated below (verbatim from the Ministry of Home Affairs Official Website) https://conference.mha.gov.in/FAQ.aspx#
Prior Security clearance of MHA in respect of international Conference/seminars/workshops in India sponsored by Ministry or Department of the Government of India, State Governments or UT Administration, Public Sector Undertaking, Central Educational Institutions, Public Funded Universities or an organization owned and controlled by the Government of India or any State government/UT, United Nationals or its specialized Agencies, NGO or a Private Institutions is necessary only for those events which are covered by the parameters as mentioned below:
Participants are from Afghanistan, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons; and Participants of conferences /seminars/workshops who are required to visit ‘Restricted’ or ‘Protected’ areas in India, or areas affected by terrorism, militancy and extremism etc. viz. Jammu & Kashmir and the North Eastern States (other than the States of Manipur, Mizoram and Nagaland).
Yes, an invitation letter from the organizer for VISA purposes which we have been issuing to all concerned and have not received any concerns barring a few of the case. Furthermore, applicants may visit https://indianvisaonline.gov.in/visa/ for e-visas etc. These are quicker and easier than the normal manual procedures.
The guidelines remain the same for any accompanying attendees as well – personal guests or official.Please feel free to write to firstname.lastname@example.org for any further assistance in this regard.